JPAS Help :: Forum

ODAA [by tslekar]

Tue, 30 Dec 2008 07:13:24 -0800

FSO Information:: ODAA
Is there any way to speak directly with the folks at ODAA? I submitted for classified PC approval back in November & haven't heard a thing. I thought the turnaround time was suppposed to be fairly short?

Anyone in NJ [by chrisd234]

Thu, 18 Dec 2008 06:24:38 -0800

Misc.:: Anyone in NJ
Hey all,

Anyone in the Fort Monmouth NJ area? Looks like I'm relocating there in February and I'm looking for any of the ins and outs only locals can provide

Thanks!

Re: Employee Paperwork [by megnotov]

Tue, 16 Dec 2008 14:23:54 -0800

FSO Information:: Employee Paperwork
Bob,

Good info! I'm up here in Linthicum for the FINAL 3-day FSO Program Management course that will EVER be held again. Since the DSS Academy facility is being BRAC'd and moved to Quantico, VA, they have decided to drop the course offering.

Instead, in 2009, they will add a third on-line course that will supplement the EISM and PCSM courses in lieu of the 3-day course. In 2010, they will introduce new, modular courses, that can be accomplished in 2-3 hour increments, in sufficient numbers to meet the NISPOM FSO training requirements.

Sorry I used this forum, but I did not want to create a new thread.

Might want the Webmaster to validate and get this info posted where all can see.

Darn, I miss the Chat Rooms!

Megnotov

Re: NON-CITIZENS EXPOSED TO SBU CONVERSATIONS [by Allison]

Thu, 11 Dec 2008 18:36:45 -0800

Investigation Issues:: NON-CITIZENS EXPOSED TO SBU CONVERSATIONS
Do you have a DD254? If so, look under section 13. There should be statement which address your concern. If not, does the SBU contain technical data?

If so...be careful....You could have a export violation and not even know it. Technical data can be in verbal or written. Accordingly, for all controlled commodities, a license or license exception is required prior to the transfer of "technology" or "technical data" about the controlled commodity to foreign persons inside the U.S.

Carrying Bags for Classified [by tslekar]

Wed, 10 Dec 2008 11:18:31 -0800

FSO Information:: Carrying Bags for Classified
Does anyone know if these items are approved for carrying classified materials? We're only looking at short distance (literally only a few blocks from start to finish) between our offices outside of the Washington Navy Yard & the Washington Navy Yard itself. Sure wuold minimize the wrapping efforts.

Outer bag: http://www.arifkin.com/index.php?section=store&subsection=viewitem&idn=272

Inner bag: http://www.arifkin.com/index.php?section=store&subsection=viewitem&idn=83

Or can anybody steer meto where this answer might be?

Thanks in advance.

Terry

Re: Email from User... [by MerryinMD]

Tue, 9 Dec 2008 07:05:39 -0800

Connecting to https://jpas.dsis.dod.mil:: Email from User...
I have been experiencing the same thing for awhile now. It seems when I click on notifications or change screens in JPAS, I'll get kicked out and it says "User Timed Out". Then I can't log back in for 30-45 minutes. It is very frustrating. I also use Explorer, but I find it hard to believe it's an internet problem and not the JPAS application problem.

Re: Incident Report = Adverse Information? [by jje5s]

Sat, 6 Dec 2008 08:52:05 -0800

Investigation Issues:: Incident Report = Adverse Information?
Thanks for that information, it as very helpful. Couple of questions:

1) Can I request a print out or copy of my JPAS record? I asked my FSO could I have a copy so that I had a physical record of the date the incident report was filed. The FSO declined.

2)Does my FSO have to disclose to me that they submitted an incident report?

3) What are my rights as an employee? I simply would like to be prepared (i.e I would like to gather all e-mails, dates and facts pertaining to the incident) if I'm everr approached by an investigator.

I've sent a notarized letter to DSS asking for details but I've been told this could take a while since there is a extensive backlog.

Thx

Transfer of visits [by Melissa S]

Wed, 3 Dec 2008 10:39:25 -0800

Website Requests:: Transfer of visits
I am looking for confirmation on something. The company that I work for was recently acquired by another company. We know how to do mass personnel tranfers, etc. but I am wondering if visits that are already set up in the system transfer to the new CAGE code. It doesn't seem like they would - I know pending investigations don't. I need to compile a list of items their FSO will need to deal with after the transfer.

Re: Export Control Issue [by tslekar]

Fri, 21 Nov 2008 03:05:44 -0800

FSO Information:: Export Control Issue
Thanks, but I've tried that route already & only came up with two viable things. One is the "Wikipedia" (generic) description & the other is the full blown "legal-eze" write-up - neither of which work for me (one is too simplistic & doesn't give me the guidance I need & the other is too complex to digest - I don't do well with "legal-eze").

What I'm looking for is someone who already has a good understanding of the topic that can help me get my arms around it in a big hurry - I need it already "boiled down" into the basics so that I can quickly & efficiently figure out what I may need to do to protect my company as best I can.

SOP, DWI, flowcharts... oh my! [by ktimmons]

Thu, 20 Nov 2008 08:49:27 -0800

FSO Information:: SOP, DWI, flowcharts... oh my!
Hi All,

I am trying to create some SOP's (standard operating proceudres), DWI's (Detailed work instructions) and possibly even some flowcharts for the position of FSO...

If anyone would be so kind to share what they have, I would be most appreciative! I promise not to just slap a new logo on it...

I am curious how others have laid out these documents and don't want to leave anything out!

Thanks!

Re: New Data Fields w/Amplifying Data [by ktimmons]

Mon, 17 Nov 2008 13:18:24 -0800

Investigation Issues:: New Data Fields w/Amplifying Data
Ok it is not attaching...

Email me at ktimmons@cscnorco.com if you want the powerpoint with VAUGE info

Re: SPP [by sfrechette]

Thu, 13 Nov 2008 14:17:41 -0800

FSO Information:: SPP
Hi! I just had my DSS Inspection (and a load of Tums) today, and she did review my SPP.

:)

Re: submitting completed eqip [by tslekar]

Thu, 13 Nov 2008 08:52:21 -0800

Connecting to https://jpas.dsis.dod.mil:: submitting completed eqip
I ordered a stamp from Staples that says "Periodic Reinvestigation" - that made my life much easier.

Re: booted off JPAS [by TG-Ed]

Wed, 12 Nov 2008 11:47:37 -0800

Whats wrong with this....?:: booted off JPAS
I haven't had that problem. Did you pay your monthly JPAS bill? :}

Re: Reinvestigation [by jmachaffie]

Wed, 5 Nov 2008 09:17:05 -0800

Investigation Issues:: Reinvestigation
Thanks Bob, I knew someone would know the answer.

Jim

Re: Incorrect Person information [by Spizzle]

Mon, 3 Nov 2008 13:26:55 -0800

How Do I / What Does This Mean?:: Incorrect Person information
Thank you very much.

Re: How do I know when? [by administrator]

Fri, 31 Oct 2008 17:52:58 -0700

Investigation Issues:: How do I know when?
JPAS handles DoD Clearances. The security officer for your organization should have a contact within the DoJ Adjudicating Facilities that can answer any questions you have.

Re: Q clearance [by administrator]

Fri, 31 Oct 2008 17:47:04 -0700

Investigation Issues:: Q clearance
A Q clearance isn't part of DoD...I believe its DoE or DoJ. JPAS is normally for DoD Clearances.

Re: System disconnect/ not communicating [by Force-1]

Wed, 29 Oct 2008 10:14:55 -0700

How Do I / What Does This Mean?:: System disconnect/ not communicating
What level did you check the person in? We have noted in several cases where Level 5/6 will show investigation and eligibility, and Level 10 won't. If Level 10 doesn't show the data, it comes up N/A in reports. We have to have the CAF fix it. Just had a case of this last week.

I always tell my security managers to use Level 10 when checking clearance info, as it is usually the most accurate.

Re: Spouse Citizenship [by cdennis]

Tue, 28 Oct 2008 13:25:46 -0700

EQIP?:: Spouse Citizenship
And he also has filled out the naturalization certificate information.

New Self Inspection Handbook [by Kelly]

Mon, 27 Oct 2008 06:38:57 -0700

Investigation Issues:: New Self Inspection Handbook
An updated Self Inspection Handbook is now available.
www.dss.mil

Re: Mailing in Fingerprint Card [by rbristow]

Wed, 22 Oct 2008 06:40:57 -0700

EQIP?:: Mailing in Fingerprint Card
CMO:

You need to monitor the PSI status on the "Investigation Request Status Notification" page. When it goes to "Approved" and then "Released," this is an indication that DISCO has released the investigation to OPM.

Now, click on the "Perform SII Search" hyperlink under "External Interfaces" on the Person Summary page. When this reflects "Received" it indicates that OPM has received the investigation and it's time to ship off the fingerprints.

Continue to monitor the status in SII until the status reflects "Scheduled." This indicates that OPM has scheduled resources (investigators) and that the investigation is open and running. It usually shows up as "Scheduled" a few days before the "Open Investigation" field at the top of the Person Summary is populated with the investigation type and date opened.

...Bob

Re: Revised SF-86 Implemented in e-QIP [by rbristow]

Tue, 21 Oct 2008 05:10:52 -0700

Investigation Issues:: Revised SF-86 Implemented in e-QIP
Curiouser and curiouser....

...Bob

Pending Incident Report [by ashan]

Mon, 20 Oct 2008 14:55:26 -0700

Investigation Issues:: Pending Incident Report
Hi, I would just like some guidence from people here on my situation. I have had a final secret and I was upgraded to TS/SCI for a position. but after taking and passing the polygraph I got an incident report on my JPAS after two months, which put me out of work for 8 months now. My security officer says he doesnt know what the report is but my clearance is not revoked or suspended according to him. I also contacted Privacy act branch and they are taking their time.

My question to you guys is what is going here. I have nothing to hide. I dont even know what the incident report is. I never been in any trouble. Is this something that happens normally ?

JPAS Management question [by voltron]

Sun, 19 Oct 2008 10:51:12 -0700

How Do I / What Does This Mean?:: JPAS Management question
When a lvl 4 JPAS Manager creates a lvl 6 sub-SMO can he give them one or more permissions and not the others?

Example: I create a lvl 6 SMO and I give them initiate Initiate PSI and Review PSQ but I dont give him Approve PSQ or Override PSI.

Thanks guys.

JPAS Has Changed Servers [by megnotov]

Tue, 14 Oct 2008 08:06:03 -0700

Connecting to https://jpas.dsis.dod.mil:: JPAS Has Changed Servers
If you are having problems logging onto JPAS and are using a "Favorite" on your browser it is because they have changed JPAS servers. You must first log onto www.dss.mil, choose "Applications" and there you will find a button for JPAS logon.

Regards,
Mike

DNI Intelligence Community Directive (ICD) #704, et. al. [by William Henderson]

Fri, 10 Oct 2008 14:30:32 -0700

Investigation Issues:: DNI Intelligence Community Directive (ICD) #704, et. al.
On 1 Oct 08 ODNI issued a spate of policy documents regarding SCI eligibility. The big change was removing the prohibition against non-US citizen immediate family members. One of the policy documents, Intelligence Community Policy Guidance (ICPG) #704.2, concerning adjudication, includes an Annex A that is suppose to be the Dec 05 Adjudicative Guidelines. However, Guideline C (Foreign Preference) in this Annex A is significantly different and amazingly more lenient than Guideline C in the Dec 05 Adjudicative Guidelines.

Does anyone know why there is a difference? Have the Adjudicative Guidelines been revised? Here's a link to ICPG 704.2: http://www.dni.gov/electronic_reading_room/ICPG%20704.2.pdf

Re: Loss of Jurisdiction [by Force-1]

Fri, 3 Oct 2008 06:43:40 -0700

Investigation Issues:: Loss of Jurisdiction
Whenever we get a new employee who is Loss of Jurisdiction, or they go LOJ after we hire them, we simply ask the CAF to order heir case and adjudicate it. We base this on the current investigation showing in JPAS.

I would imagine DISCO could do the same? It's a simple process.

Re: New ISAC forming in SW VA [by amjadstocks]

Thu, 2 Oct 2008 07:30:39 -0700

Security Issues:: New ISAC forming in SW VA
Need help Asap please.

Security officer of my company informed me that my investigation was discontinued after RSI and she called DSS and representative informed her above info (Discontinued).

I am working as a DOD contrator since 2004.Working on Military network.

My company securiy officer also ask DSS why i was disconinued for some reason they are not providing her reason and she ask me to write a leter to DSS and get copy of my investigation,which i already did.

My question is that is it any way i can resubmit my papers to get back into system again?

Or any thing i can do on my side.

I will really appreciate if you give me some direction where should i go from here.

Have a great day!

Re: Time to complete SF86 Questionaire? [by rbristow]

Wed, 1 Oct 2008 08:56:21 -0700

EQIP?:: Time to complete SF86 Questionaire?
Jeanne:

the individual has 30 days to log in from the date of initiation or the investigation will terminate. After they log in for the first time, the "count-down clock" resets to the balance of 90 days remaining from the date the investigation was initated originally.

...Bob

Re: How long has the DSS/JPAS websites been down? [by Bartdiane]

Wed, 1 Oct 2008 06:58:16 -0700

Connecting to https://jpas.dsis.dod.mil:: How long has the DSS/JPAS websites been down?
It is up and running this morning.
Diane Bartelme
BAE Systems MES
San Diego, CA

Re: Question regarding past drug use..... [by megnotov]

Tue, 30 Sep 2008 12:03:52 -0700

Investigation Issues:: Question regarding past drug use.....
Maybe he/she took one LSD hit and dreamed up all of the other episodes via flashback...

Re: Classified DD254 [by Marie]

Tue, 30 Sep 2008 11:52:46 -0700

FSO Information:: Classified DD254
Some Gov agency's do not issue DD-254's....
they should give you some type of official letter in lieu of a DD-254.

Re: RSI [by amjadstocks]

Mon, 29 Sep 2008 09:34:14 -0700

Investigation Issues:: RSI
Need help Asap please.

Security officer of my company informed me that my investigation was discontinued after RSI and she called DSS and representative informed her above info (Discontinued).

I am working as a DOD contrator since 2004.Working on Military network.

My company securiy officer also ask DSS why i was disconinued for some reason they are not providing her reason and she ask me to write a leter to DSS and get copy of my investigation,which i already did.

My question is that is it any way i can resubmit my papers to get back into system again?

Or any thing i can do on my side.

I will really appreciate if you give me some direction where should i go from here.

Have a great day!

Re: new bankruptcy and/or foreclosure [by tslekar]

Mon, 29 Sep 2008 05:22:45 -0700

Investigation Issues:: new bankruptcy and/or foreclosure
I just got off the phone with the HelpDesk & they say that a bankruptcy does require an Incident Report. In the past, I've submitted them via "paper", but today will be my first "electronic" one.

Foreign Travel - "Other" [by tslekar]

Fri, 26 Sep 2008 04:19:17 -0700

EQIP?:: Foreign Travel - "Other"
I'm a little confused as to what is meant by the term "other" in Section 18 of the eQIP. If you've not traveled for "business" reasons, or "pleasure" reasons, or "education" reasons, what the heck constitutes "other"? I'm guessing that something on the order of "death in the family" might not match up with the other choices, but it would make more sense to me if there was another choice of "personal".....

Re: Grabbing employee's clearance [by lrosenz]

Tue, 23 Sep 2008 06:35:12 -0700

FSO Information:: Grabbing employee's clearance
Hello,

Thanks for the quick responses. I sort of figured that I would have to do a new investigation.

Thanks for your help.
Larry

Re: Can a prime contractor hold the clearance of a sub? [by rbristow]

Tue, 16 Sep 2008 07:23:23 -0700

How Do I / What Does This Mean?:: Can a prime contractor hold the clearance of a sub?
Larry:

It is not safe to assume anything with respect to government agencies as they tend to make their own rules. What "should" be done may not necessarily be the case.

...Bob

Re: Clearance prior to hiring. [by Allison]

Mon, 15 Sep 2008 17:38:14 -0700

How Do I / What Does This Mean?:: Clearance prior to hiring.
Thanks, Bob.

I thought so but wanted to make sure!

Re: SCI Question? [by Marie]

Wed, 10 Sep 2008 12:47:28 -0700

Investigation Issues:: ***SCI Question?***
I don't think you can check on the status of your SCI investigation, but you can check in ACAVS (Army Contractor Automatic Verification System)to see if you have been nominated for SCI. Most Army contracts use ACAVS so your SSO should have an account, you can ask them to print out your page showing you have been submitted.
If the contract your getting nominated under does not use ACAVS, I think the only thing you have is his/her word.
The time frame varies it could be 4months or 1 year it depends on your personal history.

Re: TS Safe "Monitoring" [by dhamilton]

Mon, 8 Sep 2008 18:40:26 -0700

FSO Information:: TS Safe "Monitoring"
Did Kastle install your Intrusion Detection System (IDS), otherwise known as your alarm? If so, I'm surprised that they can't help on this, and I might shop around for other installers in your area.

Regardless, the entire system has to meet UL 2050 standards (there are some other UL standards that independent components meet wrapped up in that). A contact like a Honeywell surface mount magnetic sensor should work just fine (see http://www.security.honeywell.com/hsc/products/sensor/co/su/index.html), but it depends on what additional requirements your client has for storage, etc.

Have you considered asking for a TOP SECRET Closed Area? DSS has become a little more forgiving in recent years about granting Closed Areas, and that's easier than having to wire up a bunch of safes.

Hope that helps.

Re: Classified PC Audits [by dhamilton]

Mon, 8 Sep 2008 18:08:21 -0700

Misc.:: Classified PC Audits
A "Protection Level 1" (PL-1) system is an IS where all users have the same clearance level and the same need-to-know. The SSP template provided by ODAA follows NISPOM Chapter 8 pretty well, and provides the outline for the information needed to complete the plan.

My advice: engage a technically-savy co-worker to be your Information Systems Security Manager (ISSM). As FSO, your responsibility is to appoint a technically-savy individual to the ISSM role, not necessarily to understand how the system itself works. The ISSM will interact with the Information Systems Security Professional (ISSP) in your local DSS field office, much in the same way that the FSO interfaces with the IS Representative.

Hope that helps a little.

Re: Unlock JPAS Account [by Vining]

Mon, 8 Sep 2008 12:48:30 -0700

Connecting to https://jpas.dsis.dod.mil:: Unlock JPAS Account
Robert B. kindly unlocked my account. Thanks!

Admins feel free to take this down.

Re: Anyone have access to PIPS? [by megnotov]

Mon, 8 Sep 2008 08:24:02 -0700

Investigation Issues:: Anyone have access to PIPS?
PIPs are for SF85P investigations for Confidendial and Positions of Trust, etc. PIPS 11 is used by OPM to do things such as to update Security Officer Identifier (SOI).

Call OPM in Boyers, PA and see if they will send you the forms. They sent them to me when I was trying to update our SON information - 724-794-5612.

Re: Refresher briefing materials [by megnotov]

Mon, 8 Sep 2008 08:10:37 -0700

FSO Information:: Refresher briefing materials
"Killing w/ Keyboards" went over very well for me this year.

Mike

Re: ENTNAC/SSBI-PR [by troyb_43]

Fri, 5 Sep 2008 04:38:01 -0700

Investigation Issues:: ENTNAC/SSBI-PR
I guess that would be possible, as I have seen a few mistakes in JPAS in the past

Re: Hypothetical question about possible sale of a cleared company [by troyb_43]

Thu, 4 Sep 2008 12:37:39 -0700

FSO Information:: Hypothetical question about possible sale of a cleared company
From a co-worker of mine

I would say that rather than an MFO (where, you are correct, both facilities would need a FCL), this would be a "Parent-Subsidiary" relationship (two seperate legal entities). The CSA could approve the board of directors for the parent formally exclude the parent from access to all classified available to the subsidiary. The subsidiary must ensure that the parent is denied access. (See NISP 2-109) There is also the issue of Foreign Interests to deal with.

Also read ISL - 2006-02
7. (2-108) Clearing Branch Offices (ISL 03L-1 #8):

Ron Farmer, CPP, AFSO

Re: "OTHER THAN HONORABLE" Discharge? [by chrisd234]

Wed, 3 Sep 2008 23:26:46 -0700

Investigation Issues:: "OTHER THAN HONORABLE" Discharge?
You can get a clearance with the discharge like that. The way it was explained to me was the discharge is not a factor but the reasons for the discharge will likely be the derogatory information.

I've spoke with adjudicators on the subject and they relayed the same.

DD254s [by Kelly]

Tue, 2 Sep 2008 10:32:30 -0700

FSO Information:: DD254s
How long should DD254s be kept once a project is completed?

Re: Social Network Security Brief [by troyb_43]

Wed, 27 Aug 2008 07:06:58 -0700

Security Issues:: Social Network Security Brief
It does make people think!

Re: Initiating PSI for salesman to review classified RFP [by administrator]

Tue, 26 Aug 2008 17:25:19 -0700

FSO Information:: Initiating PSI for salesman to review classified RFP
If the individual will be working on multiple contracts (reviewing multiple RFP's) you should be able to put either 'multiple', or if your office has an overhead contract designator, you can use that.

Re: Clearance initiation [by megnotov]

Tue, 26 Aug 2008 06:16:54 -0700

Investigation Issues:: Clearance initiation
Your FSO or anyone else with sufficient JPAS access permissions can effect the transfer whether the other company does anything or not. All they have to do is set up the appropriate Category in your organization's PSM Net, in-brief the person and then "indoctrinate" (i.e., pick up whatever level eligibility they've been adjudicated at (not to exceed your facility clearance level) and transfer it to your Cage Code PSM Net).

I have some people who currently show as much as 4 Secret clearances with 4 different Cage Codes in JPAS.

Re: PSI "Out of Sync" [by tslekar]

Fri, 22 Aug 2008 04:08:39 -0700

Investigation Issues::[bug report] PSI "Out of Sync"
We're "back in business".....or at least it appears that way. JPAS is now up & operating correctly. There is no notification on the DSS website about the resolution, but the ones that I had "stuck" were in my inbox this morning & available to review & process.

Re: accessing JPAS [by sfrechette]

Thu, 21 Aug 2008 11:35:40 -0700

How Do I / What Does This Mean?:: accessing JPAS
Awesome, that helps me tremendously, it definitely gives me a starting point :)

Thanks!

Re: DOE Security clearances? [by megnotov]

Thu, 21 Aug 2008 06:33:50 -0700

Investigation Issues:: DOE Security clearances?
I just recently ran into the OPM PIPS system. One of my folks had scheduled an investigation meeting with an OPM investigator but was suddenly called out of town and didn't have the investigator's contact info to reschedule. He/I contacted OPM to see if we could obtain that information and I was told that unless I had a PIPS 11 and 12 form on file, they could not provide that information.

Re: SF312/Briefing Form Problem [by cdennis]

Thu, 21 Aug 2008 05:08:41 -0700

FSO Information:: SF312/Briefing Form Problem
Ok, thanks a lot!

Re: Periodic Reinvestigation [by tslekar]

Thu, 21 Aug 2008 03:46:18 -0700

Investigation Issues:: Periodic Reinvestigation
Quote:

"... I've tried invoking the "See this memo?" before, and another major command said "We make our own requirements..."

What I find most humorous is that the Army/Navy/Air Force/Marines all fall under the purview of the "Department of Defense (DoD)", yet they can override/bypass/circumvent the guidance & policies directed by DoD (their "boss"). What a "Catch-22".....if only I had the latitude to tell my "boss" that I didn't have to follow his guidance & policies.....

Re: Removing IR [by chrisd234]

Thu, 21 Aug 2008 01:05:19 -0700

Investigation Issues:: Removing IR
Our CAF has different guidance on marriage to a foreign national. I married in march, while I was on leave (planned and informed my boss), and rather than opting for the proper route, he submitted an incident report on me as well.

Anyways, long story short, the CAF basically said to go ahead and submit the SAC check on my wife and all will be well.

As far as removal goes...depends. Another individual had an out of scope investigation with an incident that was a documented "non-issue"/submission error". Our CAF opted to wait until a new investigation finished to adjudicate the incident with it.

It was a catch .22 so to speak. CAF cannot adjudicate incident because favorable adjudication = granting elligibility. CAF cannot grant elligiblity for anyone with this particular type of investigation = CAF cannot adjudicate incident.

This occured in 2005, and was favorably adjudicated at the close of the investgation (and review by CAF) 2 weeks ago.

Re: Unable to Debrief [by troyb_43]

Wed, 20 Aug 2008 06:44:38 -0700

How Do I / What Does This Mean?:: Unable to Debrief
I do the same as Diane, some will respond back, some do not. But I have a record that at least I tried. I also have to agree with Mike and Robert, Bob is a great asset to this blog, and willing to help you when you meet him for the first time, as I did in Hampton at a NCMS meeting.

Classified Meetings [by tslekar]

Wed, 13 Aug 2008 06:49:18 -0700

Misc.:: Classified Meetings
I'm trying to figure out the best avenue to pursue when protecting information discussed at classified meetings from prying ears. in this specific case, I've got three conference rooms, one that shares a wall with another defense contractor & two that share a wall with a hallway that can be accessed by anyone residing on that floor.

In discussions with my DSS agent, I've been told that there is no specific guidance that they can give, & there is nothing specific within the NISPOM that addresses the topic. we just have to take appropriate measures to prevent non-attendees from overhearing anything classified that might be discussed within the walls of our conference room when a classified meeting is being held.

My agent said that even a radio could be used for this purpose. Additionally, I've looked into white noise generators, sound deadening paint, soundproof drywall, et al, to see if any of these would suffice (apparently they might).

I'm curious to know what others do to address this issue at their facilities.

Terry

Re: Interim SECRET - How long? [by troyb_43]

Tue, 12 Aug 2008 04:06:21 -0700

Investigation Issues:: Interim SECRET - How long?
I just had an Interim go about 20 months before getting his final, I don't know of an expiration on one, unless it gets revoked by DISCO

Re: chat [by administrator]

Thu, 7 Aug 2008 18:19:26 -0700

Misc.:: chat
Had to take the chat down....my host said it was having a negative impact on the server. :(

Re: Employee Terminated [by rbristow]

Tue, 5 Aug 2008 13:19:51 -0700

How Do I / What Does This Mean?:: Employee Terminated
On the Person Summary Page, select your CAGE debrief the access level held and select debriefing reason (separation/termination) from the pull-down menu.

on the Add/Modify Non-DoD Person Page, select your CAGE and enter a separation date and reason for separation. NOTE: the date entered need NOT be the curent date, so you can enter the actual separation dates for those you "just found out about" a month later.

On the Person Summary Page, select your CAGE and click on the In/Out Process hyperlink. Enter the Out-Process date (current date only) on the bottom line entry for your CAGE in the Out-Process field.

Print whichever pages you require/desire for your archived record.

...Bob

Re: Shredders [by troyb_43]

Thu, 31 Jul 2008 07:13:43 -0700

Security Issues:: Shredders
Ok, could you keep me updated on this, you can contact me at troy.bowie@sperry.ngc.com. Like to have all our ducks in a row before we take this forward.

Re: Databases [by tslekar]

Wed, 30 Jul 2008 07:39:08 -0700

Misc.:: Databases
thanks for the input. Yesterday we had a discussion & it looks like we may go down the SQL path with its own server.

Re: Photo ID/Badge Makers [by tslekar]

Wed, 30 Jul 2008 07:37:55 -0700

Misc.:: Photo ID/Badge Makers
thanks - we now have some of their information to peruse

Shredders [by Kelly]

Mon, 28 Jul 2008 05:55:02 -0700

Security Issues:: Shredders
Are there any shredding companies that are approved to shred classfied documents, or is shredding something that should always be done in-house?

Re: Status of my clearence [by tslekar]

Mon, 28 Jul 2008 03:16:48 -0700

Investigation Issues:: Status of my clearence
If you email me (tslekar@GryphonLC.com) your SSN I can look it up to see if there is any movement.

Re: How long is eQip information maintained? [by cdennis]

Fri, 18 Jul 2008 07:48:36 -0700

EQIP?:: How long is eQip information maintained?
I always find my answers AFTER I've already posted my questions. For those who might wonder:

On your SF86, Sections 1-15 (places you�ve lived, employment, family, etc.) should have been maintained since you last accessed it. Definitely be sure to review them in case you need to update anything. Sections 16-30 (mostly yes/no questions) will need to be refilled.

Any ITAR Experts? [by tslekar]

Thu, 17 Jul 2008 04:32:28 -0700

FSO Information:: Any ITAR Experts?
I'm only vaguely familiar with ITAR (it's a fairly new topic for us).

We have an individual who is traveling to Copenhagen in the next feww weeks to give a presentation. In talking with him yesterday, he advised me that his "topic" consists entirely of information readily available on the Internet or has already been presented in public (unclassified) forums elsewhere at other times.

Are there any ITAR issues here? Seems not from my perspective, but I want to be 100% confident so that we don't err here. Any advice?

Terry

Re: I Can't Remember... [by Mozelle]

Wed, 16 Jul 2008 15:00:21 -0700

FSO Information:: I Can't Remember...
Yes...that makes sense. Thanks again for the info!

Re: Incident Report & CAC/Base Access [by chrisd234]

Thu, 10 Jul 2008 23:38:32 -0700

FSO Information:: Incident Report & CAC/Base Access
Sounds like security is opting to deny him access, rather than a rule stating he can't have access.

I dont believe you'll find guidance on either side what exactly to do. Some just think "OH AN INCIDENT REPORT!!" and they want him off the base.

Others go off JPAS elligibility and what he is indoctrinated for and allow due process.

If the individual was under my control and he was not forthcoming, even with a "its whistleblower related and I cant talk about it", etc, I wouldnt stick my neck out for them.

If they were honest and up front about it, and I believe the incident would be adjudicated favorably, then yes I would fight for him.

Just my .02 cents

Re: ISFD [by tslekar]

Wed, 9 Jul 2008 03:22:24 -0700

How Do I / What Does This Mean?:: ISFD
Thanks - I was fairly certain I had it right. I'm having them fax over their letter so that I can continue to verify. I checked the website you gave, but right now it's saying "Error - Service Unavailable". I'll ty it again later.

Re: DOD CAF Denied Entry [by Smalik]

Tue, 8 Jul 2008 13:59:02 -0700

Investigation Issues:: DOD CAF Denied Entry
Does JPAS let you indoctrinate the subject and give them secret access? I would also call DSS call center for further clarification. If your able to grant access to the subject then the secret eligibility is still valid.

~smalik

Re: Upgrade From Secret to Top Secret [by rbristow]

Tue, 8 Jul 2008 09:06:35 -0700

Investigation Issues:: Upgrade From Secret to Top Secret
Sue:

It is not a "break in service" because they currently have active Secret clearances. As you indicated, you are "upgrading" their access level.

When you select "Top Secret" for the access level, the system will check the investigation history and conclude that there is no SSBI on record.

Yes: the requirements for all SSBIs, SBPRs and PPRs are to provide 10 years employment and residence history.

Since this is not a Periodic Reinvestigation of any type new fingerprint cards will be required.

...Bob

Re: Help! [by rbristow]

Tue, 8 Jul 2008 05:57:28 -0700

How Do I / What Does This Mean?:: Help!
Section 23 ( page 55) addresses how to remove a separation date, but doesn't quite fit this scenario.

JPAS/JCAVS Desktop reference at https://www.dss.mil/GW/ShowBinary/DSS/diss/jpas/desktopresource.html does not seem to specifically address this.

...Bob

SAC- Foreign Spouse [by chrisd234]

Mon, 30 Jun 2008 02:43:11 -0700

Investigation Issues:: SAC- Foreign Spouse
Hey folks,

Well I've finally seen some movement on my clearance, after almost 5 years and two expedite requests.

I got an email last week asking for my wife's information. While the clearance has been sitting on adjudicators desk, I got married and my wife is foreign.

Because I know you're wondering, yes I reported it to my boss. As I'm the security officer, I had him do the neccessary documenation.

The email just asked for all my wifes info to be forwarded to the adjudicator. I complied and indicated we havent applied for immigration yet, and she's only been to the US twice as a tourist.

They aparently sent it along to OPM for the SAC on her.

Does anyone know how long this typically takes and/or what it consists of? I'm not concerned particularly with the findings, my concern is that this is yet another stop in the process and will likely throw my case back to the bottom of the adjudication file.

For catch-up, my clearance has been suspended for 5 years. I'm still serving as the security officer on unclass/non-jpas stuff, because my unit recognizes the suspension was for unfounded accusations. The adjudication has taken so long because it was suspended during an SSBI investigation on myself, so the CAF waited until that was finished, and because of my location it took FOREVER to finish, and it had been in ajdudication since Nov 07.

They asked for my wifes details last week.

Some parts of my case are particularly complicated, so I'm assuming if they are even bothering with the check on her, it's a good sign. I have extensive derog info between 1998 and late 2003 maybe early 2004.

Re: Re-Investigation [by megnotov]

Fri, 27 Jun 2008 11:09:50 -0700

Investigation Issues:: Re-Investigation
Yep. That's the way it is.

Re: "Virgin" Software [by tslekar]

Wed, 25 Jun 2008 04:35:07 -0700

Security Issues:: "Virgin" Software
A little more clarity since yesterday (since I'm not an IT "geek") - the existing software is loaded onto each machine as we get them. It's the licenses (for each "seat") that makes them unique. I'm still not convinced that this will resolve my problem, as I still think that I need to have actual disks for the classified machines.....

Re: Fixing Wrong Birthday in JPAS [by administrator]

Tue, 24 Jun 2008 18:43:28 -0700

How Do I / What Does This Mean?:: Fixing Wrong Birthday in JPAS
The reasoning behind this is JPAS gets updates every night at midnight from DEERS or AFCAF, or any of the other military adjudicating facilities. This effectively would overwrite any change you made to the personal data, so JPAS prevents it. The only way to get this updates is through the respective CAF, so you might have to get in touch with that base or DEERS or what have you. This can take a while, so I would definitely start on this sooner rather than later.

Re: Transfer a DoE clearance to DoD [by lrosenz]

Fri, 13 Jun 2008 09:37:41 -0700

How Do I / What Does This Mean?:: Transfer a DoE clearance to DoD
Thanks again!

Re: Facility clearance vs. Personnel clearance [by lrosenz]

Fri, 13 Jun 2008 09:08:03 -0700

Investigation Issues:: Facility clearance vs. Personnel clearance
Thanks for your help!

Re: DoD to DoE Clearance Transfer [by tslekar]

Wed, 4 Jun 2008 10:39:58 -0700

Misc.:: DoD to DoE Clearance Transfer
Thanks Bob - as usual, you're a wealth of knowledge. Glad to know you're out there.

Re: Where To Get Fingerprints Taken [by cxxviii]

Mon, 2 Jun 2008 10:53:01 -0700

Investigation Issues:: Where To Get Fingerprints Taken
Bob - fantastic. Thanks so much. I've already sent the email to order the forms.

Mike

Re: Next I-270 Corridor ISAC Meeting [by megnotov]

Fri, 30 May 2008 07:54:43 -0700

FSO Information:: Next I-270 Corridor ISAC Meeting
Copy of charter is attached.

Re: OMPIS [by rbristow]

Fri, 30 May 2008 05:25:15 -0700

FSO Information:: OMPIS
G:

Email me with your full name, company info, security-related title, email address & phone number and I'll nominate you.

...Bob
rbristow@alutiiq.com
757-819-6036

Re: Looking For Info.... [by tslekar]

Thu, 29 May 2008 09:59:54 -0700

FSO Information:: Looking For Info....
Thanks - that's a good start.

Re: Accesses for new employee [by troyb_43]

Wed, 28 May 2008 10:35:31 -0700

How Do I / What Does This Mean?:: Accesses for new employee
This being said, you may be able to send an RRU concerning this

Re: SF 86 PSQ Change to Question 21 [by Force-1]

Wed, 21 May 2008 12:54:11 -0700

Investigation Issues:: SF 86 PSQ Change to Question 21
I don't see how they can do away with the form, as you must sign it if you answer YES to question 21.

I just checked our Level 5 and we still show it as an upload document, to include PSI's we submitted today. We don't show any changes.

Re: How to Pick Up a CIA Clearance? [by Sarge]

Wed, 21 May 2008 09:36:13 -0700

How Do I / What Does This Mean?:: How to Pick Up a CIA Clearance?
The way I have learned to get this info is to get the employee to give you the POC Name and Phone Number for the security officer where they worked before. Then I contact that security officer, explain the situation and ask them to send a VAL that includes all the info you need for JPAS.
Then you can supply the info and get the RRU to go through. This has worked for me on every occasion I have had to do it.

Good Luck!

Sarge

Re: Record Time from Submission of PSQ to Granting an Interim Clearance [by TG-Ed]

Tue, 20 May 2008 09:06:36 -0700

EQIP?:: Record Time from Submission of PSQ to Granting an Interim Clearance
Wow that is a record!

Re: Anybody having trouble conencting to JPAS? [by chrisd234]

Tue, 20 May 2008 03:29:46 -0700

Connecting to https://jpas.dsis.dod.mil:: Anybody having trouble conencting to JPAS?
It might be a javascript error or similar with the browser.

Instead try googling "Jpas acceptance screen" and going there directly from google.

Re: In-processing Cage Code Question [by administrator]

Thu, 15 May 2008 18:09:58 -0700

How Do I / What Does This Mean?:: In-processing Cage Code Question
A lot of times its easy to forget one step or another. The general process for this is:

Add a person category
In Process on that category
Indoctrinate into the propper access on that category.

If you forget step 1, the inprocessing and all can happen on the wrong category. Check out the manual in the downloads section, http://jpas.digital-dreamz.com/modules/wfdownloads/viewcat.php?cid=4, and see if that helps out.

Re: E-QIP Login problems..Possibly due to multiple PSI? [by administrator]

Thu, 15 May 2008 18:03:45 -0700

How Do I / What Does This Mean?:: E-QIP Login problems..Possibly due to multiple PSI?
Bob,
Once again thanks for all your help and expertise.

Re: RFP Question [by tslekar]

Wed, 14 May 2008 11:33:10 -0700

FSO Information:: RFP Question
Thanks Bob. I thought that's what it might be referring to & have Chapter 5 already bookmarked (from a previous exercise this month). Glad to know someone that has a far better handle on these things than I do (all of this TS type stuff is new to me).

Re: Does State Department Use JPAS? [by scottea]

Tue, 13 May 2008 06:09:01 -0700

FSO Information:: Does State Department Use JPAS?
JPAS is a DoD system and it is my understanding that State does not have access.

Re: Resources for verifying LS Polys? [by administrator]

Fri, 9 May 2008 15:12:34 -0700

Security Issues:: Resources for verifying LS Polys?
I would say this type of data can be loaded through an RRU. This would most likely count as an eligibility change. In the text, list as much information as possible and await DISCO's response.

Re: Joint Venture [by administrator]

Fri, 9 May 2008 15:10:51 -0700

How Do I / What Does This Mean?:: Joint Venture
It's possible to have one facility sponsor another facilities people for clearances. The facility i work for is cleared at the SECRET level, and we have a few people with TS's sponsored at corporate. Since that is legitimate, i would assume it's ok for your situation as well so long as their is a parent child relationship set up for your all three of your organizations.

Re: NAC question [by administrator]

Fri, 9 May 2008 15:08:56 -0700

Investigation Issues:: NAC question
Depending on a persons record, it is possible but normally would not happen on the same day. At a minimum it normally takes a few weeks, but DSS could have just had a really good day.

It is also possible for an investigation to take years. All the information can be collected, which would cause the investigation close date, at one point...and it can take years for all the investigation information to be adjudicated, which is why the final adjudication closed in September of 2001.

Re: new or wait? [by ktimmons]

Fri, 9 May 2008 12:07:29 -0700

How Do I / What Does This Mean?:: new or wait?
I would call the helpdesk... however I have been told two different things from two different people at the helpdesk.

1. If it is not in JPAS submit a new request.

2. "SOME" clearances can be transferred into the JPAS system... but it is not an easy process...

Thats it for this from me! :P

Re: Joint Venture Question [by ktimmons]

Fri, 9 May 2008 11:58:28 -0700

Investigation Issues:: Joint Venture Question
I am not sure I can answer everything... but I do know...

You can only administer a clearance request for the same or lower level as your FCL...

So if you only have a Secret FCL, you can only request clearances up to the Secret level. The TS is a no go!

Re: Security Briefings [by megnotov]

Thu, 8 May 2008 08:10:41 -0700

Investigation Issues:: Security Briefings
Killing w/ Keyboards is great. Well received whenever I play it for the troops.

Eqip Question [by WhyNot]

Wed, 7 May 2008 05:31:13 -0700

EQIP?:: Eqip Question
Is there a way to block your JPAS account manager from reviewing your e-qip once it is submitted?

Joint Venture Question [by WhyNot]

Tue, 6 May 2008 20:02:03 -0700

How Do I / What Does This Mean?:: Joint Venture Question
I am currently working with a company that has a Joint Venture company called let's say XX1. The two partners are Sunshine and Harris. XX1 has a contract with Department of State. The contract requires TS clearance. The Joint Venture does not have employees. Both Sunshine and Harris provide people on the contract.
Employee of each company is owned by his/her company in JPAS but served by XX1

Question: Can XX1 sponsor Sunshine's employee to have TS clearance? They are currently cleared as secret.

The names of the company has been changed.

Thanks in advance

Joint Venture Question [by WhyNot]

Tue, 6 May 2008 20:01:17 -0700

Re: Signature is missing middle name on general/medical release [by Force-1]

Tue, 6 May 2008 10:22:43 -0700

Investigation Issues:: Signature is missing middle name on general/medical release
My office submits at least 100 SF85/SF86 packages a week, to include signature pages. We don't care what the signature looks like, and have never had one kicked back for an incomplete signature.

Re: How do I change the Primary POC with DSS? [by kdraptor]

Thu, 1 May 2008 09:29:09 -0700

How Do I / What Does This Mean?:: How do I change the Primary POC with DSS?
along with KMP list, you can phone dss call center
https://www.dss.mil/portal/ShowBinary/BEA%20Repository/new_dss_internet/about_dss/contact_dss/dod_sec_services_center.html

do get set up for emails and be on their list as primary POC while KMP list processes

Re: new or wait? [by kdraptor]

Thu, 1 May 2008 09:13:32 -0700

How Do I / What Does This Mean?:: new or wait?
when are you bringing the person on and do they require access?
is the person having a PR or SSBI?

having the person change during an initial investigation, you risk FBI canceling the investigation unless you take it over..
still, it would be hard to justify ordering a new investigation considering all the resources involved

Re: Consultants using JPAS [by Force-1]

Wed, 30 Apr 2008 11:59:17 -0700

FSO Information:: Consultants using JPAS
From the DSS.MIL (JPAS) FAQ section:

6. How do I get a JPAS account (Industry Users)?

Company Primary or Alternate Account Managers:
If you are going to be the Primary or Alternate Account Manager for your company, the JPAS Help Desk will create your account. To request an account, you will need to submit 2 items to the JPAS Help Desk. First, create a Letter of Appointment on your company's letterhead indicating that these two individuals will by the Primary and Alternate account managers for your company. If your company will only have a Primary Account Manager, then name only the Primary Account Manager in the Letter of Appointment. Your company security officer or his supervisor must sign the letter. Second, a JPAS Access Request Form must be completed for each manager. To obtain this form, access the JPAS Web site. Then, click on the "Access Request Forms" link on the left side menu bar. Click on "JCAVS Access Request for Industry users" to begin downloading the form.

An Access Request Form must be completed for each manager and signed by your company security officer or his supervisor. Upon completion of the Access Request Forms and the Letter of Appointment, please submit them to the JPAS Help Desk. The JPAS Help Desk FAX number is 703-325-1003. Once the accounts have been created, the JPAS Help Desk will notify you with your account information.

Users and Non-Primary Account Managers:
To get a JPAS account, you will need to contact an established JPAS Account Manager or POC within your company. If there is not yet an established Account Manager within your company, or if you do not know who this person is, please contact the JPAS Help Desk at COMM (888)282-7682 or DSN 221 to locate an Account Manager or POC for your company. You can also contact us by email at occ.cust.serv@dss.mil To request an account, you will need to complete a JPAS Access Request Form.

Submit this completed form to your JPAS Account Manager or POC, who will then create your account.

How do I add someone to my JPAS account? [by WhyNot]

Wed, 30 Apr 2008 10:42:41 -0700

How Do I / What Does This Mean?:: How do I add someone to my JPAS account?
How do I add someone to my JPAS account? I want them to have full access

Thanks in advance

Re: SCIF documents [by administrator]

Mon, 28 Apr 2008 18:47:18 -0700

Security Issues:: SCIF documents
Don't quote me on this, but I believe that materials have to be marked at the highest level based on the system they touch. If you are in a TS SCIF, I believe anything printed is still TS.

Re: Interim Secret Declined [by rbristow]

Mon, 28 Apr 2008 07:24:27 -0700

Investigation Issues:: Interim Secret Declined
Sue:

Now, you wait. The investigation will proceed and >98% of all applicants are ultimately granted a clearance. You may wish to refer to the information at https://www.dss.mil/portal/portlets/AutonomyRetrieval/autosuggest.jsp?username=e8e9e6e5f9e0f8&threshold=20&numresult=10&defaultlogo=i_html.gif&display=782&url=%2Fusr%2Flocal%2Fweblogic%2Fbea92%2FportalContent%2F%2Fnew_dss_internet%2Fpsco%2Findus_psc_Intrim.html&links=INTERIM&command=getoriginal

or refer your applicant to this page.

Declination of an interim clearance does not necessarily mean that a final clearace won't be granted, it usually just means that there are one or more areas that need to be looked into more fully than a review of the SF-86 provides. One of the most frequent areas of concern are financial delinquencies and/or bankruptcies. Everything may well be on the "up and up" at present, but these things need to be verified. Just got a final Secret posted today where the applicant had multiple delinquencies, a DUI in 1999 and an attempted felony. Clearances do happen; not everybody qualifies for an interim.

...Bob

Re: Foreign National Girlfriend / Roomate [by kdraptor]

Wed, 23 Apr 2008 12:23:53 -0700

Investigation Issues:: Foreign National Girlfriend / Roomate
from DSS:
Notification is only required for employees with open investigation types of National Agency Check/Local Agency Check/Credit Check (NACLC) when the marital status changes and the investigation is scheduled or open. For those situations, FSOs need only report the change is the marriage or cohabitation is to a foreign national. No update is required if an employee marries a foreign national when there is no open NACLC investigation.

I would make a note of it in security folder so when PR comes about, there's documentation that it was reported. Also, if is on a SAP, I think reporting is required.

Re: FCL Question [by troyb_43]

Wed, 23 Apr 2008 11:02:30 -0700

FSO Information:: FCL Question
Terry,

I would make sure I talked this over with my DSS rep to see what they have to say about this as well.

Re: DOHA Issues [by Anonymous]

Wed, 23 Apr 2008 09:57:59 -0700

Investigation Issues:: DOHA Issues
2 things to keep in mind:
1) unlike the judicial system, the burden of proof is on the individual to show ability/reliability to properly handle sensitive information
2) any/all documentation is better than none, documentation to prove mitigation efforts as outlined in DCID (which individual should have received earlier in the process)
documentation should be offical (ex: letter from creditor saying acct is paid instead of copy of check with no proof it was deposited or letter from AA sponsor saying individual regularly attends meetings vs statement from Sub saying he/she regularly attends)

Re: Initiate PSI Timeout [by rbristow]

Tue, 22 Apr 2008 08:54:47 -0700

How Do I / What Does This Mean?:: Initiate PSI Timeout
kathdunk:

Yes, you can "stop" the PSI - this will put it into a "time-out" for 30 days (I think.)

If they log in to eQIP and begin entering their information, the countdown clock resets to the balance of 90 days since the date of initiation.

No, there are no penalties imposed by the systems (eQIP and JPAS are two different systems) nor are there time limits or "wait periods" imposed by either.

if they are near completion but still need to do some additional research, they could also "dummy up" the answers and release it to you. When you then send it back to them for corrections, they get 60 days to complete the corections.

...Bob

Re: FCL Sponsor Letter [by tslekar]

Tue, 22 Apr 2008 08:43:08 -0700

FSO Information:: FCL Sponsor Letter
Great link - that "dusted off" my memory bank (which was in a "time-out" since I last did this for one of our other offices).

Thanks Bob - you're a veritable plethora of knowledge!!!

Re: name change [by rbristow]

Mon, 14 Apr 2008 05:23:11 -0700

Security Issues:: name change
Shari:

See NISPOM paragraph 1-302.c - "Change in Cleared Employee Status."

Documentation needed is not cited, but I never make changes in JPAS that I can't document.

You can change the name yourself in "Add/Modify Non-DoD Person" as long as there are no DoD Person Categories. If there are DoD Person Categories, call the help desk for the fax number to send marriage certificate or court documentation for the name change to.

...Bob

Re: Finding Good People [by tslekar]

Mon, 31 Mar 2008 03:27:14 -0700

Misc.:: Finding Good People
Is there anything specific to FSOs? The attached "pdf" is for people with clearances in general. I'd like to see something geared specifically for FSOs (to include both expected salaries & job opportunities).

Re: AIS SPP & Classified PC [by tslekar]

Mon, 24 Mar 2008 06:05:56 -0700

Security Issues:: AIS SPP & Classified PC
OK - I've conquered item #3 from above (the good folks at AIRLANT have agreed to assist us) & I have a solution for item #2 (even though I'd still like to see some opinions on the worthiness of "classifiedpc.com"), but I am still in serious need of some guidance for item #1 (the AIS SSP). Anyone? Thanks in advance.

Re: Change from Interim Secret to Secret [by rbristow]

Thu, 20 Mar 2008 12:35:19 -0700

How Do I / What Does This Mean?:: Change from Interim Secret to Secret
Debrief Non-SCI
Reason for Debrief: Final Eligibility Granted
Indoctrinate to Secret
print page(s) desired for the hard copy security file
..Bob

Re: Prime Contract Number [by Vining]

Wed, 19 Mar 2008 13:30:09 -0700

Investigation Issues:: Prime Contract Number
Bingo. I would ammend to say that it might not be a bad idea to list your longest classified contract. I could see a senerio where investigations get back-logged, your contract expires, then OPM or DSS throughs a fit over you listing an inactive contract.

We just got final determination on a guy whose investigation was 2.5 years old. Who said the system doesn't work?

Need a bit of help [by chrisd234]

Mon, 17 Mar 2008 18:17:44 -0700

Security Issues:: Need a bit of help
Would an FSO who wouldn't mind helping out a fellow security officer either:

email me at christopher.duncan3 (at) us.army.mil

Or leave a message here and i'll give you a ring? I'd like to talk offline.

-Chris

Re: Training [by tslekar]

Tue, 11 Mar 2008 07:31:16 -0700

Investigation Issues:: Training
Personally, I would think that there's no such thing as "too much" information, especially when it comes to security...and in today's constantly changing envirnment, every bit of data I can get my hands on is useful.

I wanted to attend this year's conference, but it turns out that that week doesn't work for me. Maybe next year.

Re: How to initiate clearance reinstatement [by administrator]

Mon, 10 Mar 2008 09:58:30 -0700

Investigation Issues:: How to initiate clearance reinstatement
Depends...if it was suspended because of something they did, an RRU is the only way. If it was suspended because of going 2 years without one, you MIGHT be able to update her record in JPAS and indoctrinate, but most likely an RRU will have to be processed for this as well.

Re: Don't Know Why My Brain Works Like This, But..... [by ktimmons]

Wed, 5 Mar 2008 13:41:25 -0800

Misc.:: Don't Know Why My Brain Works Like This, But.....
haha!!!

I noticed the "adult living with you" but I didn't catch the other two...

Funny stuff...

Seems like they just copied and pasted the original hard copy into the electronic and didn't factor in that it was going electronic!!!

Re: SCI Eligibilty Determination [by Force-1]

Tue, 4 Mar 2008 14:24:06 -0800

FSO Information:: SCI Eligibilty Determination
You can only have one "active" eligibility in JPAS, so if a CAF grants SCI-DICD 6/4 eligibility, there will be no TS eligibility from DISCO. No need.

If DISCO grants TS eligibility, and a CAF later grants SCI-DICD 6/4 eligibility, the SCI will override the TS. The TS; however, should still show in the Adjudication Summary history.

Re: Naming an agency in a "non-compete" clause in a contract [by sfrechette]

Thu, 28 Feb 2008 07:17:08 -0800

Security Issues:: Naming an agency in a "non-compete" clause in a contract
Thanks Bob :) I figured that would be the case, but wanted to check around.

I hope all is well with everyone, I haven't had a chance lately to log in here :/ things have been really crazy lately

Re: Eligibility Change to SCI DCID 6/4 [by rbristow]

Wed, 27 Feb 2008 13:43:45 -0800

How Do I / What Does This Mean?:: Eligibility Change to SCI DCID 6/4
Al:

The long title for DCID 6/4 is "Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information."

The tag "SCI DCID 6/4" on an adjudication line citing a PSI and date closed indicates that the individual has been found eligible for access to SCI in accordance with DCID 6/4 based on the investigation cited.

...Bob

ITAR question - I need help! [by curiouser]

Wed, 27 Feb 2008 06:11:15 -0800

Security Issues:: ITAR question - I need help!
My company provides research and development services involving classified information and unclassified restricted information (ITAR and/or militarily critical technical data). We're very careful to restrict this information from non-US persons. We do not export it. We are certified by the US/Canada Joint Certification Office.

We just received a letter from a company with whom we have a subcontract. As one of their "supply chain partners" they are requiring that we comply with ITAR 22 CFR parts 120-130, saying that all manufacturers of defense items and providers of defense services be registered with the Directorate of Defense Trade Controls. They're looking for verification that we are registered. As far as I can tell, we are not. This is the first I've heard of this. The way I read it (the ITAR regs), we need to register if we export this data. The company in question is a US based company.

Does anybody know about this? Can anyone help me? Do we need to register if we don't export? (It's $1750 per year)

Re: NISPOM Cell Phone Policy [by tslekar]

Wed, 27 Feb 2008 03:34:43 -0800

FSO Information:: NISPOM Cell Phone Policy
The NISPOM itself doesn't directly address cellphones or any of the multitude of other devices that could potentially be a security issue. I got my direction from a NAVSEA policy that I (basically) plagiarized & embellished to fit our needs. Here's the gist of it:

"...It is the policy of (your company name) to comply with the requirements established by the Department of Defense (DoD) and the Defense Security Service (DSS), as described in the National Industrial Security Program Operating Manual (NISPOM), to properly safeguard classified information and to maintain (your company name) industrial security program.

To ensure compliance with DoD/DSS policy and the guidelines set forth in the NISPOM, and in order to mitigate the risks associated with wireless communication devices, cell-phones (e.g., email, camera and/or video capable), other �recordable� devices (such as Personal Digital Assistants), digital/cassette voice recorders (such as Walkman), and Universal Serial Bus (USB) and/or SanDisk devices that can plug directly into a PC and bypass security passwords are prohibited from use in all �cleared� (your company name) facilities in any area where employees are working with classified information and/or where classified discussions may be held. Any (seemingly innocuous) device that could disrupt, capture, download or otherwise siphon discrete/sensitive/classified information is prohibited.

Prior to accessing classified materials and/or holding classified discussions, any/all laptop/desktop computers located in the vicinity shall be rendered inoperable (the sole exception is the (your company name) DSS-approved Automation Information System (AIS) laptop computer). Any/all other devices (e.g., USB devices, photo-capable cellphones, et al, as described above) carried on/by the person requesting access to classified material shall be surrendered for the duration of that access period..."

Hopefully that will lead you to where you want to go.

Re: Washington Post article on seucrity processing length [by Force-1]

Mon, 25 Feb 2008 14:26:42 -0800

Misc.:: Washington Post article on seucrity processing length
Another good read--Ben Romero, Security Clearance Reform Coalition, addresses the House Armed Service Committee.

http://armedservices.house.gov/pdfs/Read021308/Romero_Testimony021308.pdf

Re: Reinvestigation - how often? [by rbristow]

Mon, 25 Feb 2008 08:35:49 -0800

Investigation Issues:: Reinvestigation - how often?
Currently, fingerprints are not required for any periodic reinvestigation.

They are required for all initial innvestigations for any "first ever" clearance.

They are required for un-archived records that need an investigation if there was a "break in service" of 24 months or more. (After a break in service of 24 months or more the investigation is "treated" as if it is a "first ever" request.)

They are required for a clearance upgrade: C->S; S->TS.

You may, however, be able to request a clearance upgrade via an RRU from C to S because the investigation basis is the same.

When in doubt, send fingerprints!

...Bob

Re: TWIC [by administrator]

Thu, 14 Feb 2008 14:26:43 -0800

Security Issues:: TWIC
The only thing I have to offer is this. If TWIC uses JPAS, then they should be able to verify just like any other agency transferring to JPAS through an RRU. If they don't use JPAS, then there should be some policy in place with them to handle verifying clearances through DISCO or whoever.

Re: Hotline Posters [by tslekar]

Mon, 11 Feb 2008 03:05:19 -0800

Misc.:: Hotline Posters
Thanks - Bob, you're a wealth of knowledge.

Re: Perscription Drugs [by administrator]

Sat, 9 Feb 2008 08:14:49 -0800

Investigation Issues:: Perscription Drugs
I agree....legal presicriptions should never cost anyone a clearance. The only way I could see this happening is if while on the drug the person did something illegal. They would loose their clearance for their actions, not for the drug.

Re: Delete Category [by administrator]

Sat, 9 Feb 2008 08:09:50 -0800

How Do I / What Does This Mean?:: Delete Category
The correct order is debrief, out process, then separate or delete category. I think the problem is a category can only be deleted if there has never been a history on it. If there has ever been an inprocessing or indoctrination, you can't delete the categories....you should only insert a separation date. If you MUST make sure the category doesn't show up, put in a separation date older than 2 years....this will remove it from the person summary page, but still keep it on the add remove non dod person page.

Re: Dual citizenship [by Force-1]

Thu, 7 Feb 2008 13:34:19 -0800

EQIP?:: Dual citizenship
Not sure how industry handles this, but here's USAF guidance:

5.7.4. Security Clearance Eligibility. In order for individuals who hold foreign passport and dual citizenship to be considered for and/or be granted security clearance eligibility the following must be completed:
5.7.4.1. Provide a written statement expressing their willingness to renounce foreign citizenship claims in favor of a sole United States citizenship status. Actual renouncement is not required.
5.7.4.2. Return and or destroy the passport.
5.7.5. The renouncement statement and documentation of destruction of the passport must be provided to the AFCAF. The AFCAF reviews each case on its own merits to determine security clearance eligibility.

Presidential Memorandum on Security Clearances - 5 Feb 08 [by Force-1]

Thu, 7 Feb 2008 13:28:18 -0800

Security Issues:: Presidential Memorandum on Security Clearances - 5 Feb 08
http://www.whitehouse.gov/news/releases/2008/02/print/20080205-8.html

Re: Old information in JPAS [by administrator]

Fri, 1 Feb 2008 14:51:30 -0800

Connecting to https://jpas.dsis.dod.mil:: Old information in JPAS
If the database was having issues they might have restored old data. Best thing to do is get on the phone with the JPAS Helpdesk at 888-282-7682 and ask them to update the information. They might advise you to do an RRU, in which case just state what has happened and send it to the appropriate adjudicating facility.

Re: Non-SCI Debrief [by Jr Lew]

Thu, 31 Jan 2008 06:56:57 -0800

Security Issues:: Non-SCI Debrief
Bob, Thanks a million.

Lew

Re: Where To Go For Guidance [by smofso]

Sun, 27 Jan 2008 03:09:53 -0800

EQIP?:: Where To Go For Guidance
Talk to eqip support for suggestions. Maybe customs or immigration may have records (now homeland security?).

If you feel the company or owner isn't going to be compliant:

Get a resume ready.

https://www.dss.mil/portal/ShowBinary/BEA%20Repository/new_dss_internet/specialalert73107.html

Talk to KMPs about the above statement, especially the last paragraph.

If the KMP comply with security requirements, fine.

If they don't, I would use that resume.

Why do I say this? ...

I became the only security person in a small company and decided that after warnings, persuasion, training and arguing, the owner and other employees would continue to be as abusive, condescending and non-compliant with me as they were before I got there and the previous FSOs left. After I provided several warnings against a security violation with the above "special alert", NISPOM and GCA requirements, we still ended up with a serious finding and me questioning the integrity of the owner and his employees. My hat's off to all of you who continue to serve in a security capacity, because I have decided not to tolerate the stress of dealing with those who seem to think "compelling business needs" justify a neglect of their security obligation as signed on the 441 and 312. I joined the hordes of dissatisfied employees who left before having to be involved in any more of the company's bad security practices (among other things), poor management and highly probable insolvency. I also voiced my concerns to the DSS rep who is fully aware of and began to address, their "problems".

Re: How to transfer into JPAS [by rbristow]

Fri, 25 Jan 2008 08:29:37 -0800

Investigation Issues:: How to transfer into JPAS
After requesting clearance confirmation from DHS, you wait. They're pretty good, but it'll take them a few days or a week or so to generate confirmation of clearance information on DHS letterhead. They will usually fax this letter, but they may choose to email it if your request was via email.

Once letter is received, FSO generates an RRU to DISCO requesting the investigation performed by OPM (or other agency) and adjudicated by DHS be reviewed for an Industrial Clearance. Cite the investigation type and date closed as well as the DHS clearance and date granted and Industrial Clearance level requested.

Follow up the RRU with a phone call to the Help Desk and explain the request to the CSR. They will probably ask you to fax the letter to his/her attention so that they can "write up" the RRU and attach the FAX. This also, conveniently, gets the RRU on the "top of the stack."

Heave a sigh of relief, sit back, and wait. It may take a month, it may take two weeks, it might take 60 days - but once DISCO verifies the clearance informatio, they will populate JPAS - and you will get an Eligibility Change notice within JPAS as the owning SMO.

Good Luck!

...Bob

Building a new SCIF [by Marie]

Tue, 22 Jan 2008 07:18:04 -0800

Security Issues:: Building a new SCIF
We are moving from our current location and now I need to have a Secret and SCIF area built.
Does anyone have any good documentation? I have looked through the NISPOM...(I may be missing it) but it doesn�t really say much.
Any help would be appreciated.
Thanks,
Marie

Re: Convert military clearance to industrial? [by Force-1]

Thu, 17 Jan 2008 13:11:08 -0800

How Do I / What Does This Mean?:: Convert military clearance to industrial?
If the subject has a clearance with the Guard they should already be in JPAS, so no need to create a record. You can honor the clearance eligibility in JPAS immediately as long as it's current. The investigation should be okay as it's the same for military/industry (NACLC or SSBI). Eventually the Industry information should flow to the record in JPAS as long as the FSO notifies DISCO.

Re: FOUO [by Force-1]

Thu, 17 Jan 2008 12:44:52 -0800

FSO Information:: FOUO
A 28 Dec 07 memo from the DoD Chief Information Officer, titled "Transition to New Markings for Controlled Unclassified Information (CUI)", states that a new policy is coming, which will replace all current CUI processes. It also says all CUI markings, such as FOUO, LES, LIMDIS, etc., will be replaced with a new standardized marking. Additionally, there will be safeguarding and dissemination changes.

The Air Force currently mandates that all FOUO be encrypted when sent via email.

Re: eQIP rejected - resubmit how? [by curiouser]

Thu, 17 Jan 2008 12:05:41 -0800

How Do I / What Does This Mean?:: eQIP rejected - resubmit how?
I don't know if it holds true for other apostrophe names, like O'Conner, but I had a "d'Ent..." rejected because he had been entered into e-QIP without the apostrophe, and of course signed his name (on the release forms) with it.

Re: Smileys [by administrator]

Mon, 14 Jan 2008 14:41:06 -0800

Misc.:: Smileys
OK, they're back now. Sorry for that.

Re: Where Can I Find The "Official" Memorandum? [by tslekar]

Mon, 14 Jan 2008 06:32:35 -0800

FSO Information:: Where Can I Find The "Official" Memorandum?
Perfect - thanks.